Appointment Reminder Bot
Slash no-show rates by 40% with intelligent reminder calls that confirm, reschedule, or cancel appointments automatically—all without staff intervention.
The Challenge
No-shows cost healthcare practices $150,000+ annually. Staff spend hours making reminder calls, patients don't answer unknown numbers, and cancellations come too late to fill slots. Empty appointment slots mean lost revenue.
Our Solution
MAiCaller's Appointment Reminder Bot calls patients 24-48 hours before appointments with a natural, conversational reminder. Patients can confirm, reschedule, or cancel on the spot—and cancellations trigger automatic waitlist outreach.
Key Features
Intelligent Reminder Timing
AI determines optimal call times based on appointment type, patient history, and no-show risk. High-risk appointments get earlier and more frequent reminders.
Easy Confirmation
Patients confirm with a simple 'yes' or voice response. No app downloads, no portals, no friction. Confirmation status updates your scheduling system automatically.
Instant Rescheduling
When patients can't make it, AI offers alternative times on the spot. Check availability, book the new slot, and send confirmation—all in one call.
Cancellation Recovery
Cancellations trigger automatic waitlist calls. Fill empty slots within minutes by reaching out to patients who wanted earlier appointments.
Multi-Language Support
Remind patients in their preferred language. Support for 50+ languages ensures every patient understands and can respond comfortably.
Appointment Prep Instructions
Include procedure-specific prep instructions in reminder calls. Fasting requirements, what to bring, parking info—patients arrive prepared.
How It Works
Get started in minutes with our simple setup process
Connect Calendar
Integrate with your scheduling system (EHR, practice management, etc.)
Set Rules
Configure reminder timing, scripts, and rescheduling options
Auto-Remind
AI calls patients automatically based on your schedule
Sync Results
Confirmations and changes update your calendar instantly
Why Choose This Solution
“Our no-show rate dropped from 18% to 8% in the first month. That's thousands of dollars in recovered revenue. My front desk staff can finally focus on patients instead of phones.”
Frequently Asked Questions
Everything you need to know about this feature
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